Music For All 2013 -Second Session Notes – Organize Your Life

Session Title: Organize Your Life: Schedule Yourself to be Efficient Using Desktop and Mobile Apps

Productivity Breakers: Seven Habits YOU need to BREAK Now:

1. STOP Multi-Tasking
   -Focus on completing the tasks at hand: Decide – which are the most important to complete now?
2. STOP Making Excuses
   -Make yourself accountable to yourself – stop blaming others and circumstance for not completing tasks
3. STOP Checking your devices every waking moment
   -Do you really need to know if something happened in your social media world in the last 30 seconds? Has your smartphone become a “digital leash”?
4. STOP operating in a disorganized environment
   -Chaos cannot organize itself, nor can you work efficiently in chaos
5. STOP Looking for entertainment
   -Do you really need to be entertained every minute of every day?  -can you accomplish something instead?  -are you more interested in escaping this life than living and contributing to the betterment of it?
6. STOP Complaining
   -Complaining is a disease and needs to be eradicated -start being a part of the solution and not part of the problem
7. STOP Doing things to a minimum level
   -half done is NOT done, poorly done is pathetic

Your Bad Habits only make you LESS productive. 

3 Steps to Optimizing your Productivity:

1. Don’t be Idle
2. Complete the most important task at hand
3. Start again with line item 1 above

Forbes – Quick 8 Productivity Tips (IlYa Pozin author):

1. Create a Smaller to-do list
2. Take Breaks
3. Follow 80/20 rule (20 percent of what you do all day produces 80 percent of the results)
4. Start your day by focusing on yourself
5. Start harder tasks earlier in the day
6. Pick up the phone
7. Create a system
8. Don’t confuse productivity with laziness (are you having a meeting to avoid doing real work?)

Apps explored in the session:

Music:

1. Pandora – http://pandora.com
2. Last.fm – http://last.fm
3. Spotify – http://spotify.com
4. Soundcloud – http://soundcloud.com

Online Documents:

1. Google Docs – http://googledocs.com
2. Dropbox – http://dropbox.com

Meeting Planners:

1. Doodle – http://doodle.com
2. WhenIsGood – http://whenisgood.net
3. Minutes.io – http://minutes.io

Online Conferencing/Sharing:

1. Anymeeting – http://anymeeting.com
2. Join.me –http://join.me
3. Google Hangouts – http://plus.google.com/hangouts

File Storage/Access:

1. Dropbox.com – http://dropbox.com

Social Bookmarking:

1. Diigo – http://diigo.com

Money Management:

1. Mint – http://mint.com

Social Media Management:

1. Hootsuite – http://hootsuite.com

Video Management:

1. YouTube Channels – http://youtube.com

Calendar:

1. Google Calendar – http://calendar.google.com

Find more at Go2web20.net

Using Excel for Print Merges:

1. Create your “database” in Excel First -always using the top row as the “headers”
2. Create a Blank Word Document
3. Navigate to the Mailings Tab and Click Start Mail Merge
4. Choose Either e-mail messages or letters
5. Choose your already created Excel “Database” as the source
6. Write your letter including “fields/headers” from the database
7. Merge your document

Find a more detailed help about Excel Print Merge/Mail Merge here:
Using Excel Mail Merge

Session Handouts in PDF Form:

Font Side

[gview file=”https://mustech.net/wp-content/uploads/2013/06/2ndClinic-Musicforall-2013-handout.pdf”]

Reverse Side

[gview file=”https://mustech.net/wp-content/uploads/2013/06/2ndClinic-Musicforall-2013-2nd-page-handout.pdf”]

Bonus, Google Power Searching PDF:

[gview file=”https://mustech.net/wp-content/uploads/2013/06/PowerSearchingQuickReference.pdf”]

Enjoy!