Music For All 2013 -Second Session Notes – Organize Your Life

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Session Title: Organize Your Life: Schedule Yourself to be Efficient Using Desktop and Mobile Apps

Productivity Breakers: Seven Habits YOU need to BREAK Now:

  1. STOP Multi-Tasking
    -Focus on completing the tasks at hand: Decide – which are the most important to complete now?
  2. STOP Making Excuses
    -Make yourself accountable to yourself – stop blaming others and circumstance for not completing tasks
  3. STOP Checking your devices every waking moment
    -Do you really need to know if something happened in your social media world in the last 30 seconds? Has your smartphone become a “digital leash”?
  4. STOP operating in a disorganized environment
    -Chaos cannot organize itself, nor can you work efficiently in chaos
  5. STOP Looking for entertainment
    -Do you really need to be entertained every minute of every day?  -can you accomplish something instead?  -are you more interested in escaping this life than living and contributing to the betterment of it?
  6. STOP Complaining
    -Complaining is a disease and needs to be eradicated -start being a part of the solution and not part of the problem
  7. STOP Doing things to a minimum level
    -half done is NOT done, poorly done is pathetic

Your Bad Habits only make you LESS productive. 

3 Steps to Optimizing your Productivity:

  1. Don’t be Idle
  2. Complete the most important task at hand
  3. Start again with line item 1 above

Forbes – Quick 8 Productivity Tips (IlYa Pozin author):

  1. Create a Smaller to-do list
  2. Take Breaks
  3. Follow 80/20 rule (20 percent of what you do all day produces 80 percent of the results)
  4. Start your day by focusing on yourself
  5. Start harder tasks earlier in the day
  6. Pick up the phone
  7. Create a system
  8. Don’t confuse productivity with laziness (are you having a meeting to avoid doing real work?)

Apps explored in the session:


  1. Pandora –
  2. –
  3. Spotify –
  4. Soundcloud –

Online Documents:

  1. Google Docs –
  2. Dropbox –

Meeting Planners:

  1. Doodle –
  2. WhenIsGood –
  3. –

Online Conferencing/Sharing:

  1. Anymeeting –
  2. –
  3. Google Hangouts –

File Storage/Access:

  1. –

Social Bookmarking:

  1. Diigo –

Money Management:

  1. Mint –

Social Media Management:

  1. Hootsuite –

Video Management:

  1. YouTube Channels –


  1. Google Calendar –

Find more at

Using Excel for Print Merges:

  1. Create your “database” in Excel First -always using the top row as the “headers”
  2. Create a Blank Word Document
  3. Navigate to the Mailings Tab and Click Start Mail Merge
  4. Choose Either e-mail messages or letters
  5. Choose your already created Excel “Database” as the source
  6. Write your letter including “fields/headers” from the database
  7. Merge your document

Find a more detailed help about Excel Print Merge/Mail Merge here:
Using Excel Mail Merge

Session Handouts in PDF Form:

Font Side

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Reverse Side

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Bonus, Google Power Searching PDF:

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Joseph M. Pisano, Ph.D. is an industry innovator, education clinician and lecturer, trumpeter and conductor, and the creator of many education websites. He is currently the Vice President of Innovation and Engagement at Keystone Ridge Designs, Inc. After twenty-three years as a professor and administrator at Grove City College, he made the move into industry in 2018.  As one of the youngest full professors in Grove City’s history, he served in various roles over his tenure including the Technical Director of the Pew Fine Arts Center, Assistant and Associate Chairs of Music and Music and Fine Arts, Director of Music and Fine Arts Technology, Director of Jazz Studies, Stage Manager, and he finished his tenure as the Director of Bands where he directed the college’s Symphonic Concert Band, Wind Ensemble, Marching Band, Pep Bands, and various small ensembles.

He been named a TI:ME Teacher of the Year, received the JEN Jazz Educator Award, the PA Citation of Excellence, and named a “member for life” of the PA Intercollegiate Bandmasters Association. He is a past Vice President of the Technology Institute for Music Educators, an associate member of the American Bandmasters Association,  a past President of the PA Intercollegiate Bandmasters Association, and a member of various education and music honoraries. He has written for numerous publications including DCI Magazine, Teaching Music Magazine, and was the Educational Editor for In-Tune Monthly Magazine for eight years; he has contributed hundreds of articles to various publications. He is an active conductor, trumpeter, clinician, and educator. Find out more at his website

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